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October 20, 2009

Need some advice

So i'm trying to book transportation for the big day. We've pretty much figured that we will end up needing two charter buses from the hotel to the venue. With over 40 rooms booked so far, its highly doubtful just one stop will be enough b/c the largest bus only holds 57 passengers.

FH and I are doing our "first look" at the St. Regis. We will then proceed to get pictures taken prior to the ceremony. The venue is about 30 minutes from the hotel. So I was thinking Shuttle A to pick up bridal party and immediate family for pictures around 2pm. This gives us probably about 30 minutes for travel time, and about 30 minutes for pictures before we go to the venue itself for more photos. Shuttle A will return to the hotel by 3:15 pm to pick up guests. Shuttle B should also be there and maybe do a staggered pick up for 3:30 PM. That way, all guests arrive no later than 4:15 pm even if they did hit traffic and processional will start at exactly 4:20 PM.

Does this sound like it will work?

The Shuttles will start to head back leaving at 9:45 PM, 10:30 PM and the last one at 11:00 PM. So perhaps I can rent Shuttle A from 2 - 10:30 and then Shuttle B from 3:30 to 11:30.

I am trying to cut down time for the rentals and even condense it to one shuttle but it doesn't seem likely  - reaching out to see if 1) i'm not seeing another alternative with these shuttles or 2) how did you possibly do guest transportation?

1 comment:

  1. Don't forget to pad the schedule for traffic. Plan on 30 mins for the transportation, but you should schedule pick ups allowing for 40 mins each way...

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